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DOCUMENTS YOU MAY NEED:
WHCL Facilities Rental Brochure - in progress
Facility Charges - please call
2005 Yearly Events - in progress
1. To Schedule A Meeting or Event
To schedule an event you will need to choose a sub-heading and follow
the procedure. Please turn in your request as soon as possible to ensure
your preference of date and time. Thank you.
If a request is emailed or called in, it will be placed on the Master Calendar
tentatively. If a Facilities Request Form has not been received within the
week of the email or phone request it will be deleted. Rooms and times are
on a first come, first serve basis.
WHC Meeting / Event
1. Fill out: Facilities Request Form.
2. Include setup or layout of event.
3. Attach any brochures or advertising.
4. Get appropriate signatures.
5. Turn into Wendy Paxton.
Changes To An Event
Any changes that need to be made to an event after the Facilities Request Form has been turned in will need a new Facilities Request Form with all new signatures. This is to insure that club members, advisors, deans, administrators, etc. are all aware of changes made to that event.
Multiple Dates
Please fill out one form for each semester. Attach a list of the semester meetings that will be held and the times of each of these meetings.
Confirmation
There are 3 ways to confirm that your event is scheduled.
1. Check the Master Calendar that is available to all staff & faculty through Microsoft Outlook. This can be viewed by everyone, but not altered in any way.
2. Wait for your copy of the request to arrive thru inter-office mail. After a Facilities Request Form has been received in the Facilities Office it will be reviewed, scheduled, and approved by the Facilities Director. A copy will be sent back to the requester.
3. Check your email for a confirmation and date to be sent to you.
Community Meeting / Event
1. Fill out: Facilities Request Form.
2. Send original form, copy of insurance, & itinerary of event to:
Facilities & Maintenance
Wendy Paxton
555 College Avenue
Lemoore, CA 93245
or
FAX to : 559.925.3843
or
Drop Off : Portable Building 506
3. A copy of you form will be mailed (or faxed) to you with confirmation and appropriate campus signatures.
4. Please bring your copy with you to the event as your receipt. Thank you.
*Any changes to your form will need to be submitted in written format.
**If you have any questions regarding facilities rental please contact Wendy Paxton**
Phone: (559) 925-3204 Email: wendypaxton@westhillscollege.com
2. WHC Lemoore Calendar
The calendar is available for everyone to view weekly activities on the WHC Lemoore campus in regards to Student Activities, Athletics, Events, Programs, and Staff Meetings. Click the above link to pull up the current week's calendar. For employees, this calendar is also available in the Public Folders in Outlook.
3. Facilities & Classrooms
Building 100 - Administration / Student Services
Building 200 - Academic Center / Classrooms
Building 400 - Learning Resource Center
Other Areas
4. Charges ~ please call (559) 925-3203 for current prices
5. List of Yearly Events & Activities