students at West Hills College Coalinga and the North District Center are
expected to attend all sessions of each class in which they
are enrolled. Excessive absences may result in the student
being dropped from his/her class. If unusual circumstances
prevent the student from attending, he/she should notify the
Admissions and Records Office. However, the decision to retain
a student in class is the decision of the instructor. Students
who do not attend the first class meeting may be dropped by
the instructor as a no-show. To assure no grade penalty for
the course, the student should file a drop form in the Admissions
and Records Office. Students are responsible for insuring that
they are dropped from class. No person may attend or participate
in a class without being properly enrolled.
California Education Code defines a college semester unit as
one lecture hour of class plus two hours of study per week
per semester. For one laboratory hour, a college unit represents
three hours of work in laboratory or in comparable experience
under classroom supervision.
normal schedule of 15 semester units assumes the average student
will devote approximately 45 hours per week to class attendance
Dean of Students' approval is required for programs of more
than 18 semester units. If a student wishes to appeal a decision,
he or she may do so by contacting the Dean of Students, who
will then meet with the student's counselor to render a final
Coursework Limit Policy
West Hills College Coalinga
offers remedial coursework through pre-collegiate basic skills
courses in reading, writing, learning skills, study skills,
mathematics, and English as a Second Language. These
courses are designated as non-degree applicable credit courses.
student's need for remedial coursework shall be determined
by the student's counselor through the use of appropriate assessment
instruments. Once enrolled, no student shall attempt
and/or receive more than 30 semester units of credit for remedial
coursework at West Hills College
A new student who does not attain full eligibility status for
college level work within this unit limit shall be dismissed
and referred to adult, non-credit education courses.
following students are exempted from the limitation on remedial
1. Students enrolled in one or more courses
of English as a Second Language.
2. Students identified by the Disabled Student
Program Services as having a learning disability.
attempting and/or completing 30 semester units of remedial
coursework and showing satisfactory progress by maintaining
2.00 cumulative grade-point average, students may be allowed additional units of remedial
coursework upon petition to the Curriculum Academic Review
Committee. If a waiver of the 30 unit limit is granted, the
committee will specify the additional course (s) in which the
student may enroll.
planning to transfer to a four-year college or university should
take classes for a letter grade because the CR/NC option generally
will not transfer.
student attending West Hills College Coalinga
may elect to take up to a maximum of 15 semester units of work
on a CR (Credit)/NC (No Credit) basis. For CIS/Business programs,
a maximum of twelve (12) units will be allowed towards the
associate degree or certificate. Only selected courses are
offered on this basis. A student must select the Credit/No
Credit option in a class by the end of the fourth week of the
semester. Under the CR/NC policy, if a student successfully
completes the course requirements, he/she will be granted credit
and will receive units but no grade points. If the student
does not successfully complete the course requirements, he/she
will not be charged units attempted nor will he/she receive
policy is designed primarily to permit the student to explore
areas of curriculum with which he/she is not familiar without
jeopardizing his/her grade point average.
course descriptions for courses offered under this option.
1. A student may make program changes during
the first week of instruction.
2. A student may add a class by using Falcon
Express or by completing a West Hills College Coalinga Change
of Program form in consultation with his/her counselor or advisor
and return the form to the registration personnel.
3. To drop a class a student may use Falcon
Express or complete a Change of Program form in consultation
with his/her counselor/advisor and return the form to the registration
personnel. A course may be dropped during the first three weeks
of instruction without a notation appearing on the transcript.
A grade of W will be assigned from the fourth week through
the end of the 13th week. If the student remains enrolled in
a class through the beginning of the 14th week, then a grade
other than W must be assigned. A student is not officially
enrolled or dropped from a class until completing a registration
process using Falcon Express or by completing a Change of Program
Form. It is the student's responsibility to drop a class in
which he/she no longer wishes to be enrolled.
listed in the Schedule of Classes may be cancelled due to low
enrollment. If a class is cancelled, fees will automatically
be refunded. Every effort will be made to schedule students
into other classes. Early registration and attendance at first
class meetings will help prevent scheduled classes from being
examinations are required in all courses. Students are expected
to take the examinations at the regularly scheduled times.
to Section 51306 of Title 5, the grading practices of West Hills College Coalinga
shall be as follows:
less than satisfactory
(at least satisfactory-units awarded; not counted in
grade point average)
Credit (less than satisfactory or failing-units not
counted in grade point averages)
(shall not be used in calculating units attempted nor
for grade point averages)
(a student may receive an IP grade when the class extends
beyond the normal end of the semester. An appropriate
evaluation grade shall be assigned when all course
work has been completed within the following college
Delayed (shall be assigned only by the Dean of Students
and will not be used in calculating grade point averages).
(shall not be used in calculating grade point averages).
(Credit)/NC (No Credit) Grade
1. A CR (credit) indicates a grade of C or
2. The CR grade will not be included in computing
the student's GPA.
3. The student will decide no later than
the end of the fourth week of instruction whether he/she wishes
to take the course on a CR/NC basis or on the conventional
grading system basis-a letter gradeof ABCDF.
4. For credit toward his/her AA or AS degree,
a student will not be permitted to take more than fifteen (15)
units on the CR/NC basis or twelve (12) units if majoring in
the CIS/Business program.
Progress (IP) Grades
assigning an In Progress (IP) grade will be required to submit
a "present status" grade at the end of the first term. The
student must then enroll in the course and complete all course
work during the following semester. Should the student not
re-enroll and complete the course work within the following
semester, the "present status" grade will be entered on the
academic work for unforeseeable emergency and justifiable reasons,
at the end of the term may result in an I grade
being entered in the student's record. The condition for removal
of the I shall be stated by the instructor
in a written record. The record shall contain the conditions
for the removal of the I and the grade
assigned in lieu of its removal. Grades
of "Incomplete" will not be issued unless the student has completed
at least 75% of the coursework required. This record must be given to the student
with a copy on file with the Admissions and Records Office
until the I is made up or the time limit has passed. A final grade shall
be assigned when the work stipulated has been completed and
evaluated by the instructor, or when the time limit for completing
the work has passed. Students are not allowed to re-enroll
in the class the "I" in which grade was issued.
be made up no later than one year following the end of the
term in which it was assigned.
student may petition in writing to the Curriculum Academic
Review Committee for a time extension (one semester only) due
to unusual circumstances.
student may withdraw from a class or classes prior to the end
of the thirteenth week or prior to attending 70% of the class
sessions of a short term course and receive a grade of W (Withdrawal).
If a student remains enrolled in a class through the beginning
of the fourteenth week, then a grade other than a W must be
withdrawal occurs when a student who is a member of an active
or reserve United
service receives orders compelling a withdrawal from courses.
Upon verification of such orders, a withdrawal symbol may be
assigned at any time after the period established by the Governing
Board of West Hills Community College District during which
no notation is made for withdrawals. The withdrawal symbol
so assigned will be MW. Military withdrawals shall not be counted
in progress probation and dismissal calculations. In all cases,
verification of orders compelling a student to withdraw from
courses must be filed in the Office of Admissions and Records
before the MW symbol will be assigned.
Point Average (G.P.A.)
graduate from West Hills College
a student must attain a 2.0, or C grade point average. Scholastic
standing is determined by dividing accumulated grade points
by the number of units attempted. In addition, a G.P.A. of
2.0 must be maintained within the major.
conform to the provision of Section 55760(a) of the California
Administrative Code, Title 5, the determination of the student's
grade by the instructor shall be final in absence of mistake,
fraud, bad faith or incompetence. The following policies apply to changes
of grades except for changes of Incomplete (I) and Withdrawal
1. In general, all course grades are final
when filed by the instructor at the end of the term. These grades become a part of the student's
2. A change of grade shall not occur as a
consequence of the acceptance of additional work or re-examination
beyond the specified course requirements.
3. A request for a grade change shall be
initiated by the student affected or by the instructor within
the next regular semester following the award of the original
grade. If the instructor determines that there
is a valid basis for the grade change, a grade change form
shall be used to notify the Office of Admissions and Records. If the instructor determines that there
is not a valid basis for the change and denies the student's
request, the instructor's decision, subject to the Student
Grievance Procedure, is final.
4. The change of grade form must be completed
by the instructor, signed by the Dean of Educational Services
and submitted to the Office of Admissions and Records. Once the change of grade is processed,
students shall be notified by the Office of Admissions and
is the intent of West Hills College Coalinga
to guide students into courses in which they will have the
greatest chance for academic success. West Hills College Coalinga
requires students to successfully complete prerequisites/corequisites as pre-enrollment preparation. (Successful completion
is defined as a grade of C or better for the minimum prerequisite/corequisite requirement.)
It is the student's responsibility to be certain that he or
she has met the necessary prerequisite(s) for any course taken. The
student may be dropped from any class where it is verified
that the necessary prerequisite has not been taken.
or not a prerequisite is specifically stated, the instructional
staff of West Hills College Coalinga
assumes that each student who enrolls in a transfer-level course
possesses sufficient competencies in the areas of reading,
writing, and math to be able to benefit from instruction.
student will find courses that have prerequisites, corequisites, or strongly recommended preparation in their
1. Prerequisite is
a course requirement that a student must meet in order to demonstrate
current readiness for enrollment in a course or educational
2. Corequisite means
a course that a student is required to take simultaneously
in order to enroll in another course.
recommended preparation means
a student is advised, but not required, to meet certain conditions
before or in conjunction with a course or educational program.
Prerequisites/corequisites listed in the catalog and the schedule of classes,
1. Courses for which specific prerequisites/corequisites have
2. Sequential course work in a degree-applicable
3. Courses in which an equivalent prerequisite/corequisite exists
at a four-year transfer college or university.
about prerequisites/corequisites should
be resolved with a counselor or instructor prior to the first
day of class.
Prerequisite/Corequisite Challenge Procedure
prerequisite/corequisite may be challenged
by a student. It is advised that a counselor/advisor is seen
to discuss this procedure. The
forms may be obtained from the counseling/advising staff and
will explain what must be done. Criteria
for challenging a course may be:
1. Knowledge or ability to succeed in the
course without the prerequisite/corequisite.
2. The course that provides the prerequisite/corequisite is
not readily available.
3. Belief that the prerequisite/corequisite is discriminatory or being applied in that manner.
4. The prerequisite/corequisite at another institution has been met, but transcripts
are not on file in the Office of Admissions and Records.
are deadlines in which the prerequisite/corequisite challenge
must be met in order to enroll. The
challenge will be reviewed after the challenge procedure has
been completed. The student will be informed in writing of
the determination of the challenge promptly, in some cases
within five working days.
may be subject to limitations based on reasons of:
1. Health and safety, or
2. In cases of intercollegiate competition,
honors courses, or public performance courses, allocation of
available seats to those students judged most qualified and
providing such courses are not core requirements for a major
or a general education requirement for which there is no other
course available; or
3. One or more sections of a course are limited
to a cohort of students when other sections of the same course
are available for open enrollment.
of a Limitation on Enrollment
limitation on enrollment may be challenged by a student on
the grounds listed below. The
student shall bear the initial burden of demonstrating that
grounds exist for the challenge. If space is available in a course when
a student files a challenge to the limitation on enrollment, West Hills College Coalinga
shall allow the student to enroll in the course. West Hills College Coalinga
shall resolve the challenge in a timely manner. If the challenge is upheld, the student
shall be allowed to remain in the course. If
no space is available in the course when a challenge is filed,
the challenge shall be resolved prior to the beginning of registration
for the next term.
for Challenging a Limitation on Enrollment
student may challenge a limitation on enrollment in a course
course is required in order for the student to receive a degree
or certificate and no other course is offered during the semester
of the challenge to meet the requirement, and
student's graduation from the degree or certificate program
will be delayed if he/she is unable to enroll in the course
during the semester of the challenge.
for Challenging a Limitation on Enrollment
a Petition to Challenge a Limitation on Enrollment to the Admission
and Records Office no later than the first day of the semester
in order to receive a decision by the fifth day of the semester.
a current Student Educational Plan indicating that the course
is required to receive a degree or certificate. You must prove that your graduation will
be delayed by one or more semesters if you are not allowed
to enroll in the course.
courses are repeatable for credit. Such courses are identified
in the catalog as repeatable in the course description with
the number of times also indicated. Courses
that are repeatable are approved for inclusion in this category
on the following basis:
1. Skills or proficiency are enhanced by
supervised repetition and practice or;
2. Active participation experience is a basic
means by which learning occurs.
West Hills College Coalinga
monitors student enrollment in repeatable courses. Students
enrolled in courses the permitted number of times will receive
credit. Any student enrolled for more than the maximum number
of times will be dropped. Students are urged to keep track
of the number of times they repeat such courses. No prior warning
can be provided by the college that the repetition limit has
a student who has already completed a course with a grade of D, F or NC
wishes to repeat the course, he/she may be permitted to do
so. In these cases only, the student may repeat the course
for which a D or F grade was issued, one time only. The
better of the two grades will be used in the cumulative grade
point computation. Both grades will be recorded on the transcript,
but units will be granted for only one course. The student
should be aware that other colleges or universities may not
treat a repeated course in the same manner. If
a student wishes to repeat the course more than one time, the
student must petition the Dean of Students.
Repetition under Special Circumstances
West Hills College Coalinga
may permit students to repeat courses for which substandard
grades were not recorded. Repetition
of such courses shall be permitted only upon petition of the
student and with written permission of the Dean of Educational
Services based upon findings that circumstances exist which
justify course repetition. Such circumstances may be a significant
lapse of time since the student previously took the course,
significant changes in technology, methodology and content
have occurred or a higher grade is required by a specific educational
program. When a student is allowed to repeat courses
under these circumstances, the student's permanent academic
record shall be maintained in such a manner that all work remains
legible, insuring a true and complete academic history. Grades
awarded for courses repeated under the provisions of this policy
shall not be counted in calculating a student's grade point
student who has taken a course designated as repeatable the
total number of times allowed for credit may then opt, with
instructor's permission, to repeat certain classes under the
auspices of Community Service for no credit. Students are not
allowed to enroll for the Community Service option until the
second week of instruction. Instructor permission forms may
be obtained in the Admissions and Records Office. Fees for
students enrolled in the Community Service Option shall be
$15.00 per unit.
student will receive the President's Citation if twelve units
or more are completed with a G.P.A. of 4.0 in one semester.
student's name will be placed on the Dean's List if that student
completes a total of twelve units or more with a G.P.A. of
at least 3.0, with no grade below C, in one semester. Physical
education activity classes and credit/no-credit classes are
not considered in computing G.P.A. for eligibility for the
Dean's List and President's Citation. Incomplete grades or
credit-by-examination classes are not computed for eligibility.
1. A student must maintain a C average, 2.0
G.P.A. on all attempted course work at West Hills College with
12 or more accumulated units, or he/she will be placed on academic
2. A student transferring from another college
with a grade point average of less than 2.0, with 12 or more
units or who has been placed on probation by the college from
which he/she has transferred, shall be placed on academic probation.
3. A student will be removed from academic
probation when his/her accumulated grade point average at West Hills College Coalinga
is 2.0 or higher.
1. A student who has enrolled in at least
12 units will be placed on progress probation if one-third
of those units receive grades of W, I, or NC.
2. A student will be removed from progress
probation when he/she has less than one-third of the enrolled
units with the grade of W, I, or NC.
1. A student who is on academic probation
shall be subject to dismissal if he/she has earned a cumulative
grade point average of less than 1.75 in all units attempted
in each of three consecutive semesters.
2. A student shall be subject to dismissal
if he/she has failed to earn a grade point average of 1.0,
D, or higher after the completion of twelve units.
3. Students who have been academically dismissed
from West Hills College Coalinga
may return to West Hills College Coalinga
after staying out one semester.
4. Any student who is subject to academic
dismissal who wishes to appeal should submit an appropriate
letter to the Dean of Students.
1. A student who is on progress probation
shall be subject to dismissal if the percentage of units in
which he/she has enrolled and received grades of W, I, or NC
in at least three consecutive semesters reach or exceed one-third
of the attempted units.
2. Any student who has been subject to dismissal
and wishes to appeal should submit an appropriate letter to
the Dean of Students.
3. Students dismissed from West Hills College Coalinga
or any other community college for scholastic deficiency may
apply for readmission following a one-semester lay-out. Any
student admitted after dismissal is on probation and must comply
with the regulations in the above sections pertaining to Academic
student leaving West Hills College Coalinga
at any time after registration must formally withdraw from
the institution. A withdrawal petition must be obtained from
the Counseling Office. It is the responsibility of the student
to file the withdrawal petition with the Admissions and Records
student who discontinues work without formal withdrawal does
so at the risk of having registration privileges curtailed
and recommendations to another institution or employer denied,
and of receiving a grade of F in classes in which he/she is
books and equipment belonging to the college must be returned
or purchased from the college.
The West Hills College Coalinga
transcript is a duly certified record of all work completed
or undertaken by the student at the college. Two transcripts
are furnished free upon written request. For each additional
transcript, the student is required to pay two dollars. Students
must request in writing that their transcripts be sent. There
will be a $10.00 rush fee charged for transcripts issued within
24 hours of receipt of the request.
school and college transcripts of record that are submitted
to the Admissions and Records Office become the property of West Hills College Coalinga
and cannot be forwarded to other institutions.
student must fulfill degree requirements as stipulated in the West Hills College Coalinga
catalog. A student who maintains "continuous enrollment" may
1. The catalog in effect at the time the
student began attending a California public community college
or California State University campus or any combination thereof,
2. The catalog in effect at the time the
student began attending West Hills College
3. The catalog in effect at the time the
student is graduated from West Hills College
enrollment is defined as being officially enrolled each semester
during an academic year regardless of the number of units completed.
Also, a student is considered to be in attendance even if he/she
registered and totally withdrew from the school during that
semester/term as long as the official transcript so indicates.
Active military duty will maintain a student's continuous attendance
status providing the student returns at the first registration
for fall/spring semester following release.
Renewal Policy and Procedures
1. The "Academic Renewal Policy and Procedures" agency
shall be the Curriculum Academic Review Committee.
2. Grades of D, F, and NC, not reflective
of the student's present scholastic level of performance, may
be alleviated and disregarded in the computation of grade point
averages. When academic work is alleviated, the
permanent record shall be appropriately annotated in a manner
to ensure that all entries are legible and that a true and
complete record is maintained.
3. Up to 12 semester units of substandard
(D,F,NC) course work at West Hills College Coalinga
may be alleviated.
4. Since completion of the work to be alleviated,
the student must have completed a minimum of:
a. 24 semester units of course work with
a GPA of 2.00 or
b. 18 semester units of course work with
a GPA of 2.50 or
c. 12 semester units of course work with
a GPA of 3.00
5. At least three years have elapsed since
the course work to be disregarded was recorded.
6. The student petitions in writing to the
Curriculum Academic Review Committee stating the reasons for
requesting academic renewal.
7. The student states in the petition the
specific courses to be considered under the academic renewal
8. Whenever possible, students should repeat
courses for which substandard grades were earned rather than
seek academic renewal.