Student services are an important and integral function at
Our goal is to recruit, retain, and graduate students. We believe that education that is accessible to all is a sound investment for the individual and the community. We want to ensure and facilitate student academic success by providing high quality supportive services responsive to the needs of our college's diverse population.
As a result of our vision and determination, Student Services is a leader and catalyst for change within
We are proud of the respect Student Services has earned throughout our district. We encourage students to utilize these services as a part of their goal for educational success.
All students should consult a counselor to develop a Student Educational Plan if they:
1. Plan to pursue a certificate, associate degree or transfer program; or
2. Need to update their Student Education Plan to correct the major and/or educational goal; or
3. Need a current Student Educational Plan for other departments (e.g. Financial Aid, Veterans, etc.)
1. Academic counseling, in which the student is assisted in assessing, planning and implementing immediate and long-range academic goals.
2. Career counseling, in which the student is assisted in assessing his/her aptitudes, abilities, and interests; the student is advised concerning the current and future employment outlook, and how to best prepare for an occupation.
3. Personal counseling, in which the student is assisted with personal, family, or other social concerns when the assistance is related to the student's education.
Matriculation is a process that brings a college and a student who enrolls for credit into an agreement for the purpose of realizing the student's educational goal. The agreement acknowledges responsibilities of both parties to attain those objectives through the college's established programs, policies and requirements.
On the college's part, the agreement includes providing an admission process, an orientation to college programs, services and procedures, pre-enrollment assessment and counseling for course selection, a suitable curriculum or program of courses, continuous follow-up on student progress with referral to support services when needed, and a program of institutional research and evaluation.
On the student's part, the agreement includes expression of at least a broad educational intent at entrance and willingness to declare a specific educational objective within a reasonable period of enrollment, diligence in class attendance and completion of assigned course work, and completion of course and maintenance of progress toward an educational goal according to standards established by West Hills College and the State of California.
The purpose of matriculation is to ensure access to appropriate programs and courses offered by community colleges to all students who can benefit, and to facilitate successful completion of student educational objectives in accordance with applicable standards of educational quality as determined by the Board of Governors and the Board of Trustees of West Hills Community College District.
The goals of matriculation include, but are not limited to, the following primary and subsidiary goals:
1. Student success
2. Institutional effectiveness
Students' Rights and Responsibilities Relating to the Matriculation Process
Student Educational Plan
Students will be required to express at least a broad educational intent upon admission and to declare a specific educational goal within a reasonable period. They are also required to participate in counseling or advisement, diligently attend class, and complete assigned coursework. Students will be expected to maintain progress toward an educational goal according to standards established by the district.
Each student will be required to identify a specific educational goal during the term after which he or she completes 12.0 units. Once a specific educational goal has been declared, students will be given 90 days to complete a Student Educational Plan in consultation with a counselor. Students who fail to fulfill these responsibilities or fail to cooperate with the district may be suspended, or services may be terminated as authorized in Section 55520 of the California Educational Code, provided that the district does not suspend or terminate any service to which a student is otherwise entitled under any other provision of law.
West Hills College Coalinga shall ensure that information in written form describing their rights and responsibilities is available to all students.
West Hills College Coalinga shall also ensure that the matriculation process is efficient, so that students are not discouraged from participating in college programs. Whenever possible, students will be permitted to avoid additional testing by submitting scores on recently-taken tests that correlate with those used by the district.
Information obtained from the matriculation process shall be considered student records and shall be subject to the requirements of district policy in accordance with the Family Education Rights and Privacy Act of 1974.
West Hills College Coalinga has established the following exemptions within the Matriculation Plan:
1. Orientation services have already been provided by the college.
2. The student has received an AA/AS degree or higher.
3. The student is enrolled exclusively in physical education activity courses or other courses with no basic skills or prerequisites/corequisites required.
The student attends
The Extended Opportunity Program and Services (EOPS) is a state funded program that provides additional support services to students with financial and educational needs. Eligibility is determined by income level and demonstration of need. The following services are available:
· Individual counseling;
· Academic programming;
· Vocational planning;
· Grants and/or books;
· Career guidance;
· Priority registration and instructional assistance;
· Transfer assistance to four-year schools.
Cooperative Agencies Resources for Education (CARE)
The CARE Program at
For more information call the EOPS Director/Counselor, CARE Coordinator, (559) 934-2333, at NDC 934-2950.
Disabled Students Programs and Services (DSPS)
· Individual, academic and vocational counseling;
· Priority registration;
· Note takers/Readers;
· Diagnostic testing;
· Alternative testing services;
· Mobility assistance;
· Liaison with the State Department of Rehabilitation and other agencies;
· Assistive Technology;
· Alternative Media;
Our Learning Skills Program provides individual and small group instruction for students with learning disabilities in a high-tech lab setting. Computer-assisted instruction is available to all students with disabilities.
For more information, please contact the DSPS Director/Counselor at West Hills College Coalinga.
Title IV Student Support Services
One Step Beyond (OSB) Program is a federally funded program designed to retain and transfer students to four year colleges. Eligible students for this program include low income, first generation college students and students with disabilities.
Services for students enrolled at
Counseling - priority registration, educational planning, academic, career and personal counseling.
College, Community and Social Service Referrals - Referral and resource information available for services outside the college community.
Financial Aid - Assistance with the financial aid application process.
Comprehensive Study Program - Free instructional support in addition to tutoring offered by the college.
Social and cultural activities - free field trips and workshops and presentations to stimulate academic awareness, personal growth and student interaction.
For further information, please contact the Program Director .
UPWARD BOUND Program
UPWARD BOUND is a federally funded program under Title IV offered to high school freshman, sophomore, junior and senior students.
· Tutorial sessions held one day per week for two hours at each high school site.
· Once a month Saturday sessions held at West Hills College Coalinga.
· A six-week residential summer session held at West Hills College Coalinga.
· The program offers academic tutoring, personal, educational, and financial aid counseling; free field trips to universities
and colleges; social and cultural activities and events, and motivational guest speakers.
For more information, please contact the Director.
College Assistance Migrant Program - CAMP
College Assistance Migrant Program (CAMP) provides academic and support services, as well as financial assistance to eligible migrant students who are admitted and enrolled on a full-time basis within the first academic year.
Students participating in this program learn strategies to better cope with lifestyle changes, adjustments and personal situations that can impair educational achievement within migrant families.
The criterion for becoming a CAMP student is the student has a migrant educational identification number or that the student be a migrant/seasonal farm worker. A student may also qualify if a parent or legal guardian of the student has worked at least 75 days in the past two years as a migrant/seasonal farm worker.
Students may attend any campus West Hills Community College District serves, including online courses. One-to-one constant contact will be kept throughout the student's first year of college so the student remains in college and completes his or her educational goal.
Students interested in applying for the
· Financial Aid Review and Advising;
· Health Screening;
· Career Exploration;
· Career Development Plan;
· Cultural/Diversity Research and Presentation;
· Tutorial Services (catered to students' needs and schedule);
· Learning Community Classes
Re-entry services provide support and encouragement for students who are returning to school after an absence of two or more years. Services include:
Individual academic, career and personal counseling
Referrals to on-campus and community resources
Designed for all adults in transition, the Re-entry Program serves men and women seeking a career change, single parents returning to school, homemakers preparing for the world of paid employment, and adults struggling with career choices. For more information, please contact a counselor at any of our campus locations.
· College catalogs
· A resource library of directories and transfer publications
· Articulation agreements
· Contact with representatives from four-year institutions
· Applications to four-year institutions
· Transfer planning assistance
· Workshops on transfer issues
Dual Admission Program
The Dual Admission Program is a partnership formed between West Hills Community College District and
Individuals may apply for military credit after completion of 12 units at
Non-payable courses include physical education (except for dependents and P.E. majors), health education (except for dependents, HE majors and future teachers), NC (non-credit reported as a drop at the end of the semester), an F grade as the result of non-attendance, or general work experience classes.
The VA will allow two semesters of academic probation (grades below 2.0). Students will not receive benefits for the third consecutive semester of academic probation. (Students are recommended to make an appointment with the VA counselor for student options.)
Students enrolled in short-term classes should be aware they will only be paid for those units during the time of actual class time.
The VA will only pay for classes that have been completed. If a student must drop a class, "Mitigating Circumstances" must be shown or a large overpayment may result. The student is required to repay all benefits received for a dropped class from the beginning of the term when no mitigating circumstances (as determined by the VA) exist. Students are responsible for dropping a class and must advise the college immediately. Students should also report any changes in classes, units, address or program to the
The Tutorial Centers are located in the college libraries and are open weekdays. The West Hills College Tutoring Program has been certified by the College Reading and Learning Association, which is an international organization.
The tutors are students referred to the program by instructors because of outstanding accomplishments in their subject areas. After completing the Tutorial Training Class, the students are entitled to a regular certificate. An advanced certificate is available by completing an independent study.
Student Financial Aid
The financial aid programs are limited with a major portion of the funding provided by the federal and state governments. Priority application deadlines are established each year, and students are encouraged to apply in advance of these deadlines. Any student who can demonstrate a degree of need qualifies for financial assistance and can, therefore, expect help depending upon the availability of funds.
Information can be obtained from the Coalinga Financial Aid Office.
Federal regulations require institutions to extend refunds of institutional costs through the 60% point (11th week at
Students may apply for refunds of institutional costs in the Business Office. If a refund is due the financial aid programs, it will be processed by the Business Office whether or not the student applies for a refund of money due to the student.
The calculated refund will be credited to the Title IV programs in the following order:
1. Outstanding balances of any FFELP, or Federal Direct Student Loans;
2. Federal Pell Grant Program;
3. Federal SEOG (Supplemental Educational
4. State Grant
When a student withdraws, drops out, or is expelled on or after the first day of class of a payment period, the institution will determine whether the student received an overpayment of financial aid funds for non-institutional expenses. The overpayment is the difference between the amount received as cash disbursements and the amount incurred for non-institutional costs during the portion of the payment period that the student was actually enrolled. Employment (including Federal College Work-Study) and Direct Student Loans are not considered in determining the amount of cash disbursement.
A student who owes a repayment on a Federal Pell Grant, FSEOG, or SSIG is ineligible for further Title IV assistance until the repayment is made. This information will be reported to the national student aid database and will be reflected on future student aid reports until paid.
The institution takes the following steps to contact students and request overpayments:
1. A hold is placed, preventing registration and release of student records.
2. Three written requests for repayment are mailed to the student.
3. The overpayment is submitted for state tax offset.
4. The overpayment may be referred to the Department of Education for collection.
Institutional and local scholarship applications may be obtained from all four of the college district's locations at Coalinga, Firebaugh, Lemoore and Naval Air Station Lemoore. Applications for outside scholarships may also be obtained.
Scholarships administered by
This scholarship is awarded to a female student with at least a 3.0 grade point average, who is transferring to a four-year university and majoring in education.
Alpha Gamma Sigma Honor Society
The AGS scholarship is in recognition of community service and academic excellence. This scholarship is awarded to a student who is at least a half time continuing student at
These three scholarships are given to members of AmeriCorp/TRPP.
The associated student body of
The Chevron Corporation scholarship is given to a transferring student and continuing student. Student must have at least a 2.5 grade point average and major in math and engineering.
Coalinga Lions Club Scholarship
This scholarship is given usually to an incoming freshman student, but the club occasionally chooses a continuing student. The Coalinga club makes the selection.
Coalinga Women's Club Scholarship
The Coalinga Women's Club usually chooses an incoming freshman for this scholarship.
Delta Kappa Gamma Scholarship
The Delta Kappa Gamma scholarship is awarded to a female student, transferring to a four-year university wanting to continue her education in the teaching field.
Estela Cranston Scholarship
This scholarship is given in memory of Estela Cranston, a former employee of
This scholarship awarded by the Fellowship of Christian Athletes, is given to a full time
This book voucher scholarship is awarded to students with a 2.5 GPA and taking 12 units.
J.D. Johnson Scholarship
A lifelong Coalinga resident and owner of Johnson Trucking, J.D. was a rodeo booster for many years. The J.D. Johnson family gives this memorial scholarship to two full-time entering freshman, rodeo students with a minimum high school grade point average of 3.0.
Laura Renton Mendes Scholarship
Laura Renton Mendes was a
Manual Toste Scholarship
Manual Toste was a student at
Marion Basham Scholarship
Marion Basham was a member of the faculty at
Maxine McIntyre Scholarship
Maxine McIntyre was involved in community theater through the
Nick & Edna Ivans Scholarship
This scholarship is awarded to a business or science major student attending full-time.
This scholarship is awarded to a full time continuing or transferring
Robert & Collette Keller Scholarship
This scholarship is awarded to an entering full time freshman student from
Rodney B. Fitch Scholarship
Rodney B. Fitch was a member of the faculty at
Sawyer Family Scholarship
The Sawyer family gives this memorial scholarship in memory of Charlotte Sawyer a WHC alumni, to students wanting to continue their studies in the field of education. This scholarship is presented to a full time entering or continuing student planning to transfer to a four-year university. All scholarship recipients must have at least a 2.7 grade point average.
Scrivner Family Scholarship
This scholarship is given in memory of Keith Scrivner, lifelong Coalinga resident and former Board of Trustees member of
Stephanie Lyles Scholarship
Stephanie Lyles was a student in the disabled students program at
Stephen Orradre Scholarship
The Orradre scholarship is given in memory of Stephen Orradre, a student at
Theresa Mendes Scholarship
This memorial scholarship given by Mr. & Mrs. Tony Mendes in memory of their daughter Theresa is to encourage
The Thomsen memorial scholarship is awarded to continuing and one entering freshman student enrolling at
Wakefield V. Everett was English, Humanities and Philosophy instructor from 1956 to 1980. The Wakefield Everett scholarship is awarded to a graduating student or students intending to continue their collegiate education in Humanities.
West Hills Faculty Association Scholarship
This scholarship is awarded to one transferring student and one continuing student
Wolfenberger Family Scholarship
Roland "Slats" Wolfenberger was a Coalinga cattleman from the early 1900s on and had many children who attended
Woodson Memorial Scholarship
Richard Woodson was a Life Sciences faculty member at
Emergency Student Loan Program
These short-term loans may be made to students who need a small sum to tide them over for a brief period of time. Students may borrow from $15 to $30 from Associated Student Body. Larger amounts may be borrowed under certain conditions, but all loans must be repaid within 30 days of receipt.
Direct Student Loan Program
This program provides loans to students ranging from $500 to $3,500. Interest begins six months after the student is no longer enrolled. Payment begins six months after the student leaves college, or drops below six units.
Loan applicants must complete a Financial Aid Application.
Pell Grants (Federal)
This grant must be applied for by students before consideration of any other grant aid program can be made. The Pell Grant for the 2002-2003 year ranged from $400 to $3,750 (as of 2001-2002) for students who qualified. Applications may be obtained from high school counselors or from any college financial aid office.
Cal Grant B Program (State)
College Opportunity Grants are available through the California Student Aid Commission for entering college students who come from low income families and who are not necessarily able to obtain scholarships by the use of conventional selection methods. No minimum level of grades or test scores is required for acceptance into this program; however, preference is given to high potential students. Awards range from $300 to $1,548 for each academic year. Applications and further information are available at all
Cal Grant C Program (State)
For students enrolled in an occupational or vocational course of study, grants are based on the student's need and cover the cost of fees, books, supplies, tools, and special clothing. Maximum grants are $530/year.
The basic purpose of this program is to assist undergraduate students whose exceptional financial need would prevent them from attending college. The grants normally range from $100 to $2,000 each academic year, depending on family contribution and financial need.
Grants are renewable if financial need continues and the student remains in good standing. All undergraduate students who apply for financial aid are automatically considered for this grant.
Applications are available in the West Hills College Coalinga Financial Aid Office. Because funds are limited, early application is strongly encouraged.
College Work Study (Federal and State)
The College Work Study Program provides part-time employment opportunities that give students the chance to earn money to cover school expenses. An effort is made to find jobs which are related to students' academic programs, yet do not conflict with their class schedules. Students work a maximum of 19 hours per week during the regular academic period, and up to 40 hours per week when classes are not in session. Jobs may be on or off campus. Off campus jobs must be for a non-profit agency.
The Financial Aid Office assists students with community job placement, both during school and after graduation. Referrals are posted for both part-time and full-time permanent jobs.