All students at West Hills College Coalinga and the
Student Study-Load Regulations
The California Education Code defines a college semester unit as one lecture hour of class plus two hours of study per week per semester. For one laboratory hour, a college unit represents three hours of work in laboratory or in comparable experience under classroom supervision.
A normal schedule of 15 semester units assumes the average student will devote approximately 45 hours per week to class attendance and preparation.
The Dean of Students' approval is required for programs of more than 18 semester units. If a student wishes to appeal a decision, he or she may do so by contacting the Dean of Students, who will then meet with the student's counselor to render a final decision.
Remedial Coursework Limit Policy
A student's need for remedial coursework shall be determined by the student's counselor through the use of appropriate assessment instruments. Once enrolled, no student shall attempt and/or receive more than 30 semester units of credit for remedial coursework at
The following students are exempted from the limitation on remedial coursework:
1. Students enrolled in one or more courses of English as a Second Language.
2. Students identified by the Disabled Student Program Services as having a learning disability.
After attempting and/or completing 30 semester units of remedial coursework and showing satisfactory progress by maintaining 2.00 cumulative grade-point average, students may be allowed additional units of remedial coursework upon petition to the Curriculum Academic Review Committee. If a waiver of the 30 unit limit is granted, the committee will specify the additional course (s) in which the student may enroll.
Credit/No Credit Classes
Students planning to transfer to a four-year college or university should take classes for a letter grade because the CR/NC option generally will not transfer.
A student attending
This policy is designed primarily to permit the student to explore areas of curriculum with which he/she is not familiar without jeopardizing his/her grade point average.
See course descriptions for courses offered under this option.
Adding/Dropping a Class
1. A student may make program changes during the first week of instruction.
2. A student may add a class by using Falcon Express or by completing a West Hills College Coalinga Change of Program form in consultation with his/her counselor or advisor and return the form to the registration personnel.
3. To drop a class a student may use Falcon Express or complete a Change of Program form in consultation with his/her counselor/advisor and return the form to the registration personnel. A course may be dropped during the first three weeks of instruction without a notation appearing on the transcript. A grade of W will be assigned from the fourth week through the end of the 13th week. If the student remains enrolled in a class through the beginning of the 14th week, then a grade other than W must be assigned. A student is not officially enrolled or dropped from a class until completing a registration process using Falcon Express or by completing a Change of Program Form. It is the student's responsibility to drop a class in which he/she no longer wishes to be enrolled.
Courses listed in the Schedule of Classes may be cancelled due to low enrollment. If a class is cancelled, fees will automatically be refunded. Every effort will be made to schedule students into other classes. Early registration and attendance at first class meetings will help prevent scheduled classes from being cancelled.
Final examinations are required in all courses. Students are expected to take the examinations at the regularly scheduled times.
Pursuant to Section 51306 of Title 5, the grading practices of
Passing, less than satisfactory
Credit (at least satisfactory-units awarded; not counted in grade point average)
No Credit (less than satisfactory or failing-units not counted in grade point averages)
Incomplete (shall not be used in calculating units attempted nor for grade point averages)
Progress (a student may receive an IP grade when the class extends beyond the normal end of the semester. An appropriate evaluation grade shall be assigned when all course work has been completed within the following college semester).
Report Delayed (shall be assigned only by the District Director of Enrollment Services and will not be used in calculating grade point averages).
Withdrawal (shall not be used in calculating grade point averages).
CR (Credit)/NC (No Credit) Grade
1. A CR (credit) indicates a grade of C or better.
2. The CR grade will not be included in computing the student's GPA.
3. The student will decide no later than the end of the fourth week of instruction whether he/she wishes to take the course on a CR/NC basis or on the conventional grading system basis-a letter gradeof ABCDF.
4. For credit toward his/her AA or AS degree, a student will not be permitted to take more than fifteen (15) units on the CR/NC basis or twelve (12) units if majoring in the CIS/Business program.
In Progress (IP) Grades
Instructors assigning an In Progress (IP) grade will be required to submit a "present status" grade at the end of the first term. The student must then enroll in the course and complete all course work during the following semester. Should the student not re-enroll and complete the course work within the following semester, the "present status" grade will be entered on the student's transcript.
Incomplete Grade (I)
Incomplete academic work for unforeseeable emergency and justifiable reasons, at the end of the term may result in an I grade being entered in the student's record. The condition for removal of the I shall be stated by the instructor in a written record. The record shall contain the conditions for the removal of the I and the grade assigned in lieu of its removal. Grades of "Incomplete" will not be issued unless the student has completed at least 75% of the coursework required. This record must be given to the student with a copy on file with the Admissions and Records Office until the I is made up or the time limit has passed. A final grade shall be assigned when the work stipulated has been completed and evaluated by the instructor, or when the time limit for completing the work has passed. Students are not allowed to re-enroll in the class the “I” in which grade was issued.
A student may withdraw from a class or classes prior to the end of the thirteenth week or prior to attending 70% of the class sessions of a short term course and receive a grade of W (Withdrawal). If a student remains enrolled in a class through the beginning of the fourteenth week, then a grade other than a W must be assigned.
Military withdrawal occurs when a student who is a member of an active or reserve
Grade Point Average (G.P.A.)
To graduate from
To conform to the provision of Section 55760(a) of the California Administrative Code, Title 5, the determination of the student's grade by the instructor shall be final in absence of mistake, fraud, bad faith or incompetence. The following policies apply to changes of grades except for changes of Incomplete (I) and Withdrawal (W) grades.
1. In general, all course grades are final when filed by the instructor at the end of the term. These grades become a part of the student's permanent record.
2. A change of grade shall not occur as a consequence of the acceptance of additional work or re-examination beyond the specified course requirements.
3. A request for a grade change shall be initiated by the student affected or by the instructor within the next regular semester following the award of the original grade. If the instructor determines that there is a valid basis for the grade change, a grade change form shall be used to notify the Office of Admissions and Records. If the instructor determines that there is not a valid basis for the change and denies the student's request, the instructor's decision, subject to the Student Grievance Procedure, is final.
4. The change of grade form must be completed by the instructor, signed by the Dean of Educational Services and submitted to the Office of Admissions and Records. Once the change of grade is processed, students shall be notified by the Office of Admissions and Records.
It is the intent of
Whether or not a prerequisite is specifically stated, the instructional staff of
The student will find courses that have prerequisites, corequisites, or strongly recommended preparation in their descriptions. Definitions follow:
1. Prerequisite is a course requirement that a student must meet in order to demonstrate current readiness for enrollment in a course or educational program.
2. Corequisite means a course that a student is required to take simultaneously in order to enroll in another course.
3. Strongly recommended preparation means a student is advised, but not required, to meet certain conditions before or in conjunction with a course or educational program.
Prerequisites/corequisites listed in the catalog and the schedule of classes, include:
1. Courses for which specific prerequisites/corequisites have been established.
2. Sequential course work in a degree-applicable program.
3. Courses in which an equivalent prerequisite/corequisite exists at a four-year transfer college or university.
Questions about prerequisites/corequisites should be resolved with a counselor or instructor prior to the first day of class.
Prerequisite/Corequisite Challenge Procedure
Any prerequisite/corequisite may be challenged by a student. It is advised that a counselor/advisor is seen to discuss this procedure. The forms may be obtained from the counseling/advising staff and will explain what must be done. Criteria for challenging a course may be:
1. Knowledge or ability to succeed in the course without the prerequisite/corequisite.
2. The course that provides the prerequisite/corequisite is not readily available.
3. Belief that the prerequisite/corequisite is discriminatory or being applied in that manner.
4. The prerequisite/corequisite at another institution has been met, but transcripts are not on file in the Office of Admissions and Records.
There are deadlines in which the prerequisite/corequisite challenge must be met in order to enroll. The challenge will be reviewed after the challenge procedure has been completed. The student will be informed in writing of the determination of the challenge promptly, in some cases within five working days.
Limitation on Enrollment
Enrollment may be subject to limitations based on reasons of:
1. Health and safety, or
2. In cases of intercollegiate competition, honors courses, or public performance courses, allocation of available seats to those students judged most qualified and providing such courses are not core requirements for a major or a general education requirement for which there is no other course available; or
3. One or more sections of a course are limited to a cohort of students when other sections of the same course are available for open enrollment.
Challenge of a Limitation on Enrollment
Any limitation on enrollment may be challenged by a student on the grounds listed below. The student shall bear the initial burden of demonstrating that grounds exist for the challenge. If space is available in a course when a student files a challenge to the limitation on enrollment,
Grounds for Challenging a Limitation on Enrollment
A student may challenge a limitation on enrollment in a course if:
1. The course is required in order for the student to receive a degree or certificate and no other course is offered during the semester of the challenge to meet the requirement, and
2. The student's graduation from the degree or certificate program will be delayed if he/she is unable to enroll in the course during the semester of the challenge.
Procedures for Challenging a Limitation on Enrollment
1. Submit a Petition to Challenge a Limitation on Enrollment to the Admission and Records Office no later than the first day of the semester in order to receive a decision by the fifth day of the semester.
2. Attach a current Student Educational Plan indicating that the course is required to receive a degree or certificate. You must prove that your graduation will be delayed by one or more semesters if you are not allowed to enroll in the course.
Certain courses are repeatable for credit. Such courses are identified in the catalog as repeatable in the course description with the number of times also indicated. Courses that are repeatable are approved for inclusion in this category on the following basis:
1. Skills or proficiency are enhanced by supervised repetition and practice or;
2. Active participation experience is a basic means by which learning occurs.
If a student who has already completed a course with a grade of D, F or NC wishes to repeat the course, he/she may be permitted to do so. In these cases only, the student may repeat the course for which a D or F grade was issued, one time only. The better of the two grades will be used in the cumulative grade point computation. Both grades will be recorded on the transcript, but units will be granted for only one course. The student should be aware that other colleges or universities may not treat a repeated course in the same manner. If a student wishes to repeat the course more than one time, the student must petition the Dean of Students.
Course Repetition under Special Circumstances
Community Service Option
A student who has taken a course designated as repeatable the total number of times allowed for credit may then opt, with instructor's permission, to repeat certain classes under the auspices of Community Service for no credit. Students are not allowed to enroll for the Community Service option until the second week of instruction. Instructor permission forms may be obtained in the Admissions and Records Office. Fees for students enrolled in the Community Service Option shall be $15.00 per unit.
A student will receive the President's Citation if twelve units or more are completed with a G.P.A. of 4.0 in one semester.
A student's name will be placed on the Dean's List if that student completes a total of twelve units or more with a G.P.A. of at least 3.0, with no grade below C, in one semester. Physical education activity classes and credit/no-credit classes are not considered in computing G.P.A. for eligibility for the Dean's List and President's Citation. Incomplete grades or credit-by-examination classes are not computed for eligibility.
1. A student must maintain a C average, 2.0 G.P.A. on all attempted course work at
2. A student transferring from another college with a grade point average of less than 2.0, with 12 or more units or who has been placed on probation by the college from which he/she has transferred, shall be placed on academic probation.
3. A student will be removed from academic probation when his/her accumulated grade point average at
1. A student who has enrolled in at least 12 units will be placed on progress probation if one-third of those units receive grades of W, I, or NC.
2. A student will be removed from progress probation when he/she has less than one-third of the enrolled units with the grade of W, I, or NC.
1. A student who is on academic probation shall be subject to dismissal if he/she has earned a cumulative grade point average of less than 1.75 in all units attempted in each of three consecutive semesters.
2. A student shall be subject to dismissal if he/she has failed to earn a grade point average of 1.0, D, or higher after the completion of twelve units.
3. Students who have been academically dismissed from
4. Any student who is subject to academic dismissal who wishes to appeal should submit an appropriate letter to the Dean of Students.
1. A student who is on progress probation shall be subject to dismissal if the percentage of units in which he/she has enrolled and received grades of W, I, or NC in at least three consecutive semesters reach or exceed one-third of the attempted units.
2. Any student who has been subject to dismissal and wishes to appeal should submit an appropriate letter to the Dean of Students.
3. Students dismissed from
Withdrawal from College
Any student leaving
The student who discontinues work without formal withdrawal does so at the risk of having registration privileges curtailed and recommendations to another institution or employer denied, and of receiving a grade of F in classes in which he/she is enrolled.
All books and equipment belonging to the college must be returned or purchased from the college.
Transcript of Record
High school and college transcripts of record that are submitted to the Admissions and Records Office become the property of
Election of Graduation
A student must fulfill degree requirements as stipulated in the
1. The catalog in effect at the time the student began attending a California public community college or California State University campus or any combination thereof, or
2. The catalog in effect at the time the student began attending
3. The catalog in effect at the time the student is graduated from
Continuous enrollment is defined as being officially enrolled each semester during an academic year regardless of the number of units completed. Also, a student is considered to be in attendance even if he/she registered and totally withdrew from the school during that semester/term as long as the official transcript so indicates. Active military duty will maintain a student's continuous attendance status providing the student returns at the first registration for fall/spring semester following release.
Academic Renewal Policy and Procedures
1. The "Academic Renewal Policy and Procedures" agency shall be the Curriculum Academic Review Committee.
2. Grades of D, F, and NC, not reflective of the student's present scholastic level of performance, may be alleviated and disregarded in the computation of grade point averages. When academic work is alleviated, the permanent record shall be appropriately annotated in a manner to ensure that all entries are legible and that a true and complete record is maintained.
3. Up to 12 semester units of substandard (D,F,NC) course work at
4. Since completion of the work to be alleviated, the student must have completed a minimum of:
a. 24 semester units of course work with a GPA of 2.00 or
b. 18 semester units of course work with a GPA of 2.50 or
12 semester units of course work with a GPA of 3.00
5. At least three years have elapsed since the course work to be disregarded was recorded.
6. The student petitions in writing to the Curriculum Academic Review Committee stating the reasons for requesting academic renewal.
7. The student states in the petition the specific courses to be considered under the academic renewal policy.
8. Whenever possible, students should repeat courses for which substandard grades were earned rather than seek academic renewal.